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BGIS Defence Security Information Platform

BGIS Security Application Forms and Guides

New Clearance Application Step by Step Guide

For all new clearance and/or DCAC applications we must be provided with the following:

  • Application Security Information Form (ASIF) to be completed in full – (AGSVA recommends that applicants use their personal email address if available)
  • National Police Check – valid for less than 30 days from when the complete application is submitted
  • Australian Government issued photo ID – e.g drivers’ licence
  • Proof of Australian Citizenship – one of the following:
    • Australian Birth Certificate
    • Australian Passport
    • Australian Citizenship Certificate (if born overseas)
Application Security Information Form AGSVA application guidebook

Key contacts

BGIS Security Teamdefence.security@apac.bgis.com

Australian Government Security Vetting Agency (AGSVA)www.agsva.gov.au/myclearance

AGSVA Clearance Support Teamsecurityclearances@defence.gov.au or 1800 640 450


Types of Defence Common Access Cards (DCAC)

There are several types of Defence Common Access Cards (DCAC’s) that are issued for the relevant agencies and third parties for Defence. BGIS, as a contractor, are issued Industry passes as shown below that are yellow in colour:

Defence Common Access Cards


All visitors must be signed in and escorted by a cleared DCAC holder at all times.

Lost or Stolen Defence Common Access Cards (DCAC)

As part of the BGIS and Department of Defence community, industry personnel need to play their part in keeping Defence’s people, information and assets secure. This includes reporting lost or stolen DCAC’s to your BGIS Security Officer within 24 hours of discovery. It is the DCAC holders’ responsibility (staff or contractor) to advise of the incident. The email notification will need to include the below details:

  • Full Name of DCAC holder (as it appeared on your DCAC)
  • DOB
  • Contact phone number
  • Email address
  • Supervisor name
  • Supervisor Contact Number
  • Supervisor email address
  • Last known location of pass
  • Date and time reported to pass office for deactivation

Your BGIS Security Officer will submit a security incident report (XP188) to Department of Defence. Once the incident has been investigated the security officer will be notified that a replacement DCAC can be issued.

Overseas Travel Notification

All members of the Defence Industry are to complete the Overseas Travel Briefing and Debriefing form (AB644).

This form can be obtained from your BGIS Security Officer. Sections 1-3 are to be completed prior to travel and signed by the Defence Industry pass holder.

Upon return from your overseas travel, Section 4 is to be completed and returned to the BGIS Security Officer for review.

If any security concerns are identified, your BGIS Security Officer will discuss the matter and refer it to the Counterintelligence Agency if deemed necessary.

AB644 Notifcation of Overseas Travel Overseas Travel Fact Sheet

Offboarding of Defence Common Access Card (DCAC) Holders

Under our Defence Industry Security Program (DISP) membership we are required to record the offboarding of all staff and contractors who hold a Defence Common Access Card (DCAC). It is the contractor’s responsibility to advise of all employees that have left their organisation that they can be offboarded.

An email notification that the individual has left is to be sent to Defence.Security@apac.bgis.com.

This email is to include:

  • Individuals full legal name
  • Date of departure
  • Confirmation that their DCAC has been physically returned to a pass office for deactivation
XP101 Declaration of Secrecy on Cessation of Duties