Reporting a Security Incident
As part of the BGIS and Department of Defence community, industry personnel need to play their part in keeping Defence’s people, information and assets secure.
All members must report all security incidents. Even if an incident seems small or harmless, collecting and analysing information about the incident builds insights and helps to identify patterns.
Security incidents must be reported to your BGIS Security Officer immediately from the discovery of the security incident.
To notify the BGIS Security Officer, the below information will be required:
- Full Name of individuals involved (as it appears on their DCAC)
- DOB
- Contact phone number
- Email address
- Supervisor name
- Supervisor Contact Number
- Supervisor email address
- Details of the incident (parties involved, where, when, etc) or last known location of pass
Your BGIS Security Officer will submit a security incident report (XP188) to Department of Defence. Once the incident has been investigated the BGIS security officer will be notified of the outcome.
BGIS Security Application Forms and Guides
New Clearance Application Step by Step Guide
For all new clearance and/or DCAC applications we must be provided with the following:
- Application Security Information Form (ASIF) to be completed in full – (AGSVA recommends that applicants use their personal email address if available)
- National Police Check – valid for less than 30 days from when the complete application is submitted
- Australian Government issued photo ID – e.g drivers’ licence
- Proof of Australian Citizenship – one of the following:
- Australian Birth Certificate
- Australian Passport
- Australian Citizenship Certificate (if born overseas)
Key contacts
BGIS Security Team – defence.security@apac.bgis.com
Australian Government Security Vetting Agency (AGSVA) – www.agsva.gov.au/myclearance
AGSVA Clearance Support Team – securityclearances@defence.gov.au or 1800 640 450
MyGOVID – www.mygovid.gov.au
Types of Defence Common Access Cards (DCAC)
There are several types of Defence Common Access Cards (DCAC’s) that are issued for the relevant agencies and third parties for Defence. BGIS, as a contractor, are issued Industry passes as shown below that are yellow in colour:
All visitors must be signed in and escorted by a cleared DCAC holder at all times.
Overseas Travel Notification (AB644 Form)
All members of the Defence Industry are to complete the AB644 Notifcation of Overseas Travel form.
This form can be obtained from your BGIS Security Officer. Sections 1-3 are to be completed prior to travel and signed by the Defence Industry pass holder.
Upon return from your overseas travel, Section 4 is to be completed and returned to the BGIS Security Officer for review.
If any security concerns are identified, your BGIS Security Officer will discuss the matter and refer it to the Counterintelligence Agency if deemed necessary.
To request a copy of this form please contact the BGIS Security team at defence.security@apac.bgis.com
Offboarding of Defence Common Access (DCAC) Holders (XP101 Form)
Under our Defence Industry Security Program (DISP) membership we are required to record the offboarding of all staff and contractors who hold a Defence Common Access Card (DCAC). It is the contractor’s responsibility to advise of all employees that have left their organisation that they can be offboarded.
An email notification that the individual has left is to be sent to Defence.Security@apac.bgis.com.
This email is to include:
- Individuals full legal name
- Date of departure
- Confirmation that their DCAC has been physically returned to a pass office for deactivation
To request a copy of this form please contact the BGIS Security team at defence.security@apac.bgis.com
Security Moments
15/12/2023 – BGIS Defence Update – Avetta and Security Clearance compliance
08/03/2024 – BGIS Defence Update – Defence Common Access Card (DCAC) Escorting Responsibilities
09/10/2024 – BGIS Defence Update – Physical Security – Zone Access
15/11/2023 – BGIS Defence Update – Overseas Travel Notification